Town Clerk
The Town Clerk is an elected official who serves as the Chief Records Keeper of Town government, managing and maintaining official Town records.
The Town Clerk attends all Town Board meetings to record and transcribe the actions taken by the Board. The Town Clerk’s Office is also responsible for publishing notices of public hearings and maintaining the official Town Board minutes.
The Town Clerk is elected to a two-year term by voters from throughout the Town of Mount Hope.
Town Clerk Contacts
Hours of Operation
Monday - Friday
Hours may vary for holidays, inclement weather or other circumstances. Residents may wish to call the office before visiting when weather or holiday schedules may affect operations.
What the Town Clerk's Office Does
Town Records
The Town Clerk serves as the Records Management and Access Officer, acting as the custodian of all permanent Town records. This office is responsible for managing, storing, and retrieving records across all Town departments in accordance with the New York State Archives Records Retention Schedule for municipalities. Additionally, the Town Clerk processes all Freedom of Information Law (FOIL) requests. Please note that the fee for copies of records is $0.25 per page. FOIL Subject Matter List
Town Board Minutes
Records and maintains the official minutes of Town Board meetings.
Local Laws & Ordinances
Maintains the Town's Local Law Book and Ordinance Book and serves as a filing officer for official municipal documents.
Licenses & Permits
Processes licenses, permits and other applications assigned to the Town Clerk's Office. Marriage license by appointment only.
Vital Statistics
Serves as Registrar of Vital Statistics for records handled by the Town under New York State requirements.
Town Administration
Performs filing, notification and other statutory duties associated with Town offices and public officers.
Free Notary Services
Notary services are available through the Town Clerk's Office at no charge.
Records & Municipal Administration
Custodian and keeper of official Town records.
Records and preserves minutes of Town Board meetings.
Maintains the Town Ordinance Book and Town Local Law Book.
Receives and maintains official filings required by the Town.
Maintains the Town Clerk signboard and required public notices.
Handles required notices involving appointments, vacancies and official undertakings for Town offices.
Performs Town Clerk duties involving licenses, permits and liquor-license matters.
Performs duties of Registrar of Vital Statistics.
Contact the Town Clerk's Office
For questions regarding Town records, licenses, permits, vital records, notary services or other Clerk services, contact the Town Clerk's Office.